Saturday, April 25th, 2020
VENDOR INFORMATION
Space is being offered to All Vendors (over 18 yrs.) on Main Street and/or inside the Sportsplex on the arena floor. This is a familyoriented event with a no-alcohol policy. Completed applications, application fees AND appropriate Health Unit approval forms/letters are to be submitted by February 28, 2020. All Vendors are asked to provide a concise description of ALL items that they wish to sell at the festival. NO MAPLE SYRUP PRODUCTS CAN BE SOLD unless maple syrup is purchased directly from Festival maple syrup producers.
Please contact the festival secretary, Kim at kbester@powassan.net or 705 724 2813 if you’d like producer contact information.
BOOTHS ON MAIN STREET
Approximately 10’ wide x 10’ deep $60.00
(NEW RATE)
A maximum of two (2) adjoining booths per vendor on Main Street is accepted.
The vendor is responsible for any tables, chairs, garbage containers and coverage from the weather that they may require for the day. There will be no indoor arrangements made for Main Street vendors in case of foul weather – the festival goes as planned Sunshine OR Rain OR Snow.
BOOTHS IN SPORTSPLEX
10’ wide x 10’ deep - $74.00 29’ wide x 20’ deep - $188 (1 available)
15’ wide x 10’ deep - $111.00 35’ wide x 20’ deep (corner) - $188 (2 available)
28’ wide x 20’ deep (corner)- $170.00
ALSO - The 10’ x 10’ and/or 15’ x 10’ booths can be combined to suit your needs.
There are a limited number of 8-foot tables and chairs available for use and VERY LIMITED hydro access.
You will be positioned on Main Street or in the Sportsplex and no guarantees can be made as to location of vendor; however, we will do our best to accommodate any requests. The decisions of the organizers are final, with no recourse.
ALL VENDORS – You must be set up by 9 am and CANNOT start packing up until 4 pm – Vendors who pack up and leave early will not be permitted to attend the following year’s show.
**LATE REMITTANCE OF APPLICATIONS - : There is a $10.00 late fee payable for Vendor applications provided AFTER February 28, 2020. Please ensure you remit the correct amount IF you do not provide your application and fee BEFORE this deadline.
**CANCELLATION POLICY - Vendors who cancel before the end of February deadline for receipt of applications will be reimbursed half of their fee. Vendors who cancel after the end of February deadline will not receive a refund of any portion of their Vendor Fee.
Cheques are to be made payable to “Powassan Maple Syrup Festival” / E transfers can also be sent to kbester@powassan.net You may also pay via cash or cheque.
(NOTE: Post-dated cheques will not be accepted – NSF Cheques will be charged $30.00)
Please email or mail your completed, signed Health Unit form (for food vendors) and payment to:
Powassan Maple Syrup Festival – Attn. K. Bester
Box 703 – 250 Clark St., Powassan, ON P0H 1Z0
P. O. Box 250
Powassan, Ontario P0H 1Z0
www.powassanmaplesyrupfestival.ca
Saturday, April 25th, 2020
VENDOR APPLICATION FORM
Business Name (*):
Contact Name
(*):
Address (Including Unit Number/Street Number and Name/Town or City)
(*):
Postal Code: Telephone
(*):
Email
(*):
Product Description
(*):
(You are responsible for collecting and remitting sales tax if applicable)
BOOTHS ON MAIN STREET *
Number of 10’ x 10’ required
x $60.00 = $0.00
(maximum of 2 adjoining booths only)
BOOTHS IN SPORTSPLEX
Number of 10’ x 10’ required
x $74.00 = $0.00
Number of 15’ x 10’ required
x $111.00 = $0.00
Number of 28’ x 20’ (corner) required
x $170.00 = $0.00
Number of 29’ x 20’ required
x $188.00 = $0.00
Number of 35’ x 20’ (corner) required
x $188.00 = $0.00
TOTAL: $0.00
Number of tables required? Hydro Required? (hydro availability is limited)
Please note that there are a specific number of spaces available. We will not be able to accommodate vendors once spaces have been filled.
PLEASE NOTE: Health Unit approval forms MUST also be posted at your Vendor location on the day of the Festival.
Other Comments
To the Powassan Maple Syrup Committee:
I, the Lessee shall save and hold harmless “The Municipality of Powassan” and the “Powassan Maple Syrup Festival Committee”, their members, agents and employees from any and against all claims, demands, losses, costs, damages, actions, suits or proceedings by any third party that may arise out of or, or may attribute to, all operations performed by or carried out by the Lessee, his/her agents, employees or servants, or anyone for whose acts he may be liable, howsoever caused. I, the undersigned, agree to the above stated.
Lessee Name:
I AGREE
Please type I AGREE in the box above in UPPER CASE ONLY. By doing this, it constitutes as your legal binding signature and is treated under the law as your as a regular signature as if you were signing a paper copy of this form.
Vendor Coordinator’s Contact Information
Outside on Main Street – Linda Penney: linda@penneyandcompany.com (705)-493-7142
Sportsplex – Mary Heasman: mary.bob@bell.net